Looking for an easy way to prepare your staff for emergency situations and make sure they always have the information they need with them? Then you need to check out the Pocket Response Plan offered by the Council of State Archivists. I learned about this wonderful program at the PALMCOP Annual Conference yesterday and I couldn’t wait to tell all of you about it.
Here at the State Library, we’ve recently updated our Emergency Preparedness manual but I’ve worried about the fact that, in the event of a large-scale disaster, we may have absolutely no way to get to our print or electronic copies of this manual. The Pocket Plan would be a great way to ensure that everyone has the critical information they need in the event of an emergency.
The Pocket Response Plan was designed by the Council of State Archivists. You can go download the template from their website and customize it to meet your needs. The template is an 8 ½ X 14 sheet of paper, double-sided, that includes information such as institutional contacts, disaster team assignments, emergency services providers… and, on the other side, a response checklist. Once you’ve modified the template to include all the information relevant to your institution, you print it out and fold it into the size of a credit card. The Council of State Archivists sells Tyvek envelopes that the paper can be placed in so it’s protected, but it can still be carried around in your wallet. The envelopes are $1.00 a piece. Not a huge price to pay to make sure your staff have the information they need right in their wallets.
For all information regarding this plan, visit the Council of State Archivists online.
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